Author's Info - HPCS2016
The International Conference on High Performance Computing & Simulation
July 18 – July 22, 2016
In Cooperation with ACM, IEEE, and IFIP
Congratulations for the acceptance of your paper in HPCS 2016. Please READ the following information carefully.
The deadline for submitting the camera-ready version paper + Copyright form + Bio is May 21, 2016 (extended). Please try to submit them earlier than this date as much as possible to avoid any last minute issues.
The paper can be uploaded by logging in at the HPCS 2016 web site at http://cisedu.us/rp/hpcs16 (Uploading link is http://cisedu.us/cis/hpcs/16/users/upload.jsp) using your previous login information for your paper in case you are in the main conference track. The link is at Login. If your paper was accepted through a symposium, track, special session or workshop, and you have not uploaded it to this system before, you may submit it as a new submission under the Upload menu page (http://cisedu.us/cis/hpcs/16/users/upload.jsp).
Once you upload your paper to the system the first time, you may use your login info and the Login link to upload any revised or newer version of your manuscript.
CONFERENCE IMPORTANT DATES
Main Track Paper Submission Deadline ------------- March 22, 2016# (Main Track)
Notification of Acceptance starts -------------------- April 23, 2016 (Main Track)
Last Day for Camera-Ready Manuscripts by -------- May 21, 2016*
Last Day for Author's Registration ------------------- May 21, 2016*
Last Day for Attendee's Early Registration ---------- June 08, 2016*
Last Day for Special Rate Hotel Reservation -------- TBA, 2016+ see accommodations page
(First-come-first-serve space availability basis)
Conference Date ------------------------------------- July 18 – 22, 2016
# For other tracks, please refer to their web page for specific information about their deadlines.
* Deadlines are 5 PM U.S. Eastern (New York) Time on the dates indicated.
+ Deadline is 6:00PM Austria Local Time. Reservation requests received after 6:00 p.m. (Austria Local Time) at the Hotel after this cut-off date will be accepted at the group rate on a space availability basis.
Please note that a very strict application of final manuscript formatting will be adhered to. Any manuscript that does not meet the requirements will be rejected and not included in the proceedings. We appreciate your cooperation in helping us having good manuscripts and proceedings.
Please note that your camera-ready pdf file must be IEEE Xplore compliant. Otherwise, your file may not be correctly incorporated and will have errors. It is your responsibility as author to submit an IEEE Xplore compliant pdf file. Please refer to the IEEE Xplore resources available to conferences and authors to make sure your paper is compliant when you create its pdf file. The following links have more information and other links on IEEE Xplore compliant pdf files. We are providing these links to assist with this task. The authors can choose the parts they deem applicable.
HPCS 2016 will be using IEEE manuscript templates for conference proceedings for the final, camera-ready accepted papers. Please make sure to use only US Letter size templates. See http://www.ieee.org/web/publications/pubservices/confpub/AuthorTools/conferenceTemplates.html.
Please note that final camera-ready manuscripts must be uploaded to the HPCS 2016 web site in PDF format only.
Full Paper Manuscript Instruction (this is the IEEE format we use and require you to follow)
Poster Paper Manuscript (This is the IEEE format we use and require you to follow)
Extended Abstracts (This is the IEEE format we use and require you to follow)
This could be for extended abstract for Invited, Poster, etc.
Doctoral Dissertation Colloquium Extended Abstracts (This is the IEEE format we use and require you to follow)
Please use this list after the manuscript is ready and verify that all requirements are met before you upload your paper to the web site.
QUESTIONS ABOUT CAMERA-READY?
Dr. Vesna Zeljkovic
Lincoln University, Pennsylvania, USA
Phone: +1 (484) 365 7459
SOME USEFUL ITEMS
On paper title, see How to Compose a Title for Your Research Paper. On paper structure, see How to Structure a Conference Paper in Experimental Computer Science.
COPYRIGHT FORM AND BIO
Please complete and sign HPCS 2016 Copyright Form and email to Barbara Frantom and Felicia Harlow at Barbaraathpcs@gmail.com and email@example.com or fax it to (+1 937 435-5854) (attn. xxx/HPCS2016).
Please send the presenter’s bio as a WORD document email attachment to Barbara Frantom and Felicia Harlow at Barbaraathpcs@gmail.com and firstname.lastname@example.org or fax it to (+1 937 435-5854) (attn. xxx/HPCS2016). The biography should be a short professional summary (a few sentences, or a paragraph of about 6 lines or so) of the presenting author, which will be read aloud immediately before the author's presentation. This presenter will be considered the official presenter of the paper.
Please refer to some useful information about preparing your presentation for the conference at this link.
POLICIES HPCS 2016 ABIDES BY:
HPCS has a zero tolerance policy on intellectual property violations or misconduct, plagiarism, multiple submission, no show, and any other unprofessional conduct.
It is understood that the author's submission of any contribution to the conference implies that it is a consent itself to use the material, name & affiliation and related items in the conference proceedings, program and any other conference records or publicity venues we typically use for disseminating this information to the conference participants without any limitation. This consent would also include specific warranties that the author's material provided does not infringe on any third party's copyrights, trade secrets, or intellectual property.
IEEE Intellectual Property Rights
(Copyright information, Plagiarism guidelines, Multiple submission and prior publication guidelines, Request permission to reuse copyrighted material, Trademark policies)
Plagiarism guidelines: http://www.ieee.org/publications_standards/publications/rights/plagiarism.html
In which index and abstract databases does IEEE include bibliographic records?
IEEE content is indexed by Google and has agreements in place with other publishers and services to include IEEE papers in their online and print indexes. Examples include INSPEC, Thomson Reuters’ Web of Science, Ei Engineering, and Village. For a complete listing, please click the Publishing and Indexing Partners link on the “Welcome to IEEE Xplore” help page. Please see https://www.ieee.org/documents/ieee_indexing_agreements.pdf.
The IEEE provides SCOPUS with all of the IEEE Xplore digital library content so that the bibliographic information (what is seen on an abstract page in IEEE Xplore, including the abstract) can be made visible. While IEEE does provide them with all of their content, it is not IEEE policy to determine what Scopus will or will not index. Additionally, once SCOPUS does load IEEE records, and the abstract is viewable to their users, the user can then link back to IEEE Xplore and lands on the abstract page of that particular record, enabling you to either view through a subscription or purchase the full text article.
If you have any questions, please contact the IEEE Customer Center at email@example.com.
IEEE Policy on No Show / Non Presented Papers
“IEEE reserves the right to exclude a paper from distribution after the conference (e.g., removal from IEEE Xplore) if the paper is not presented at the conference.”
Papers excluded from further distribution will be archived at IEEE but will not be indexed or appear in IEEE Xplore.
Change of Presenters and Presentation
Authors of a paper must specify the presenter (one or more of them) as early as possible by the May 21, 2016 deadline. Once designated, the presenter cannot be changed without the prior approval of the program chairs. A request of change of presenter must be submitted by authors in due time so that proper approvals can be obtained. The presenter is expected to present in person based on final program schedule. Any changes must be cleared with the program chairs first. No request for change of presenter will be considered once the draft program is made. Failure to do so, the paper will be treated as a no-show.
IEEE ComSoc Board of Governors Policy on Pre-publication Author Misconduct on Double-submission and Plagiarism
"In addition to the IEEE policies, pre-publication author misconduct, such as double-submission or plagiarism, will result in rejection of the manuscript(s), and a minimum 6 month ban on submissions to fully owned ComSoc publications by the author(s)."
IEEE Prohibited Authors List FAQ
HPCS 2016 will abide by the IEEE Prohibited Authors List and any other such lists from sponsoring professional organizations.